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Medical Records

The results of all laboratory tests, X-rays, other diagnostic studies and medical treatment you've received while hospitalized are documented. Your physician records these findings after examining you. All of these reports are sent to the nursing unit on the floor where you are hospitalized, and when combined, they're referred to as the medical record.

Your medical record has many uses. The most important is for your continued care. Whenever you're readmitted to the hospital, your physician reviews your past medical history to assist in diagnosing and treating your present health problem. If you are hospitalized in a different facility anywhere in the country, the physician treating you may also request this information. It may also be used to help settle insurance claims. Your medical information is never released by the hospital without your written authorization, or unless we receive a court subpoena. Medical records are also used for study and research, for the purposes of educating medical personnel and for improving patient care.

When you are discharged from the hospital, your medical record is taken to the health information management department. There, it's analyzed and reviewed carefully to make sure all the necessary reports are included and that all have been appropriately signed. For additional information, please call (859) 260-6184.


How To Obtain Your Medical Records

The health information management department of Baptist Health Lexington can provide a copy of your medical record upon request. The health information management department is located on the first floor of the hospital. To request medical records from Baptist Health Lexington, call (859) 260-6586. Please call between 8 a.m. and 4:30 p.m., Monday through Friday.

We can usually provide this service within 48 hours. This gives us adequate time to obtain the records. After two years, the medical record is placed on microfilm. It may take some additional time to retrieve these records.

To protect confidentiality of the medical record, information cannot be given over the phone, and the record cannot be copied and released without the written consent of the patient or legal guardian. Court orders are required for records of patients with the diagnosis of mental illness, chemical dependency or AIDS when requested by parties other than the patient.

The health information management department can provide a written report of an X-ray. However, if you need the X-ray films to take to a physician's office or other medical facility, please call the radiology department where the X-ray was taken.

If you have any questions, please call the health information management department at (859) 260-6184.